How Do You I Remove the Username From the Comments Box While Doing a Peer Review on Microsoft

Microsoft Give-and-take includes features that let y'all to runway the changes made by multiple users, every bit well as a review role that allows reviewers to insert their comments within a document. These features are very useful when yous are part of a peer group assigned to work on a project together. They too provide a means for instructors to comment on your work. Information technology allows a peer editor or the teacher to go on track of the comments and changes made by diverse reviewers.

Please note that tracking and reviewing features may vary between different versions of Discussion. For additional assist with your specific version of Microsoft Discussion, we recommend you visit the Microsoft Office Word back up site.

Conventions for Tutorial

Some of the steps included hither require the use of the menu bar. However, about of the procedures mentioned in this tutorial involve commands that are included on the Reviewing toolbar. To add together the Reviewing toolbar:

1. Click on the View menu.
2. Cull the Toolbar submenu.
3. Click on Reviewing. The Reviewing toolbar should appear, as shown beneath.

Note: The directions in this tutorial are intended for the PC only.

What Exercise You lot Want To Do?

• If y'all are a student who is creating a document for others to review, yous demand to know how to begin your document.
• If you are an instructor or peer reviewer working with an existing certificate, you need to know how to track changes while yous edit and add review comments.
• If you are a student or author who will decide the concluding outcome of a certificate, yous need to know how to have or reject changes and delete comments.
• If you are a student or author who must work with multiple versions of the same document, yous need to know how to compare and merge documents.

Get-go Your Document

If you want to set a certificate for a peer editor or an instructor to review after you've completed it, you must prepare your document for review. By enabling the Protect Document characteristic, whatsoever changes or comments made by those who volition be reviewing your certificate will exist marked inside the document. After creating a certificate, you can enable the Protect Document feature:

1. Open the certificate to be reviewed.
2. In the Tools carte, click Protect Certificate.
3. Select one of the post-obit options as appropriate for your project:
   • Select Tracked Changes to allow other team members to alter the document by inserting comments and tracked changes.
   • Click Comments to permit other team members to merely add together their comments.
   • Type an optional password to permit only authorized reviewers to add comments and changes.

Tracking Changes While You Edit

If y'all are a peer editor or an instructor who is going to revise a certificate that has not been prepared for review, yous must first enable the Runway Changes feature. This volition ensure that any changes or comments that you add are tracked past Word.

1. Open the certificate you want to revise.
2. Click the Track Changes icon .
3. Begin editing the document, adding and deleting text every bit necessary.

If you lot adopt, you lot can use the menu to track changes:

1. Open the document you lot want to revise.
2. Click on the Tools carte.
3. Click on Track Changes.
4. Begin editing the certificate, adding or deleting text as necessary.

A major departure in the Rails changes feature for Word is that changes and comments within a certificate will appear differently depending on which view you choose from the View menu. Because of this, it is important to note the view that has been chosen from the View menu.

If you lot have chosen the Normal view, added text will appear in a colour unique to that detail user and exist underscored. Deleted text volition appear in color and with a strike-through.

When a user rests the mouse on a change, a ScreenTip appears that contains the reviewer'southward or editor's proper noun, the date and fourth dimension the modify was made, and the blazon of change (for example, Inserted.). Beneath is an case of what the ScreenTip looks like.

Give-and-take automatically assigns unique colors to the first eight reviewers of a document. Word distinguishes among the different users co-ordinate to the User Information tab. Usually, your name is automatically entered when the Word application is installed on your computer. To confirm that the information provided in that location is correct, follow these steps:

1. From the Tools menu, select Options.
2. Click on the User Data tab.
3. Ensure that the information is correct and click OK.

If you have called the Web Layout or Impress Layout view from the View carte, added text will be underscored and in a unique color. Deleted text will be indicated past a small arrow and a broken line that leads to a airship containing the text that has been deleted. Below is an case of what deleted text looks like in the Web Layout or Impress Layout view.

Another way to display the marked upwardly text is to utilize the Testify card that appears on the Reviewing toolbar. Past clicking on Evidence, you can choose to brandish comments, insertions and deletions, and formatting. Again, this characteristic allows you to control which types of changes you lot want to view.

The are four views or versions of marked up text. They are:

• Original, which displays the document with all changes rejected
• Original Showing Markup, which displays inserted text as balloons and deleted text as underscored
• Terminal, which displays the certificate as it would appear with all the changes accustomed
• Final Showing Markup, which displays the marked upwards deleted text in balloons and inserted text as underscored

Another way to view your markup changes is to click on View and select Markup. This technique besides allows you lot to brandish balloons and underscoring.

If y'all have received a document from someone else and want to brand annotations or review comments within the document that do non change the text, you can add in review comments. Review comments can announced in one of two ways, depending on the layout view you lot take chosen.

To add together a review comment:

1. Put your mouse on the text for which you want to insert a annotate.
2. Using the Reviewing toolbar, click on the insert comment icon and brainstorm typing your comment. Word volition insert brackets in a unique colour and create a airship "telephone call out" in which y'all type in your comments.
3. Type your annotate.

If you adopt to apply the carte bar:

1. Put your mouse on the text for which you lot want to insert a annotate.
2. From the Insert menu, click on Comment.
3. Blazon your annotate.

As with the revision marks, Word uses a different color for each user to distinguish among their comments.

When the user scrolls over the comment balloon, a ScreenTip appears that contains the commenter's name and the engagement and time the comment was fabricated, but equally occurs when tracking changes in a certificate.

You can also run into all the changes made to the certificate in one long listing past activating the Reviewing pane. This feature tin can be activated past clicking on the Reviewing Pane icon on the Reviewing toolbar.

If you lot wish, you can insert a voice comment as a sound object with the document. (This type of comment cannot be created without a sound card and microphone.) To practice this, click on the arrow to the right of the Insert Comment icon. From the dropdown carte du jour, choose Voice Annotate. A Audio object box will appear. Click on the red dot to begin recording your vocalization annotate.

Multiple comments can be added for the aforementioned text. Highlight the text again and the colored brackets even so announced. Click on New Annotate and repeat the steps for adding a review comment. Some other balloon with additional comments will branch off from the same text.

Y'all can choose to accept or reject changes or you lot can delete comments made by your peer editor or instructor. To do this, yous must start ensure that you lot are able to view the comments and marked up changes. To view all changes and comments from the View menu, click on Markup.

You can then review each item separately, accept all changes at once, or delete comments and decline changes all at one time.

To review each item in sequence, click on the Adjacent icon . This action will highlight the next modify or comment. At this point, you tin can reject or accept a modify or delete a comment.

To accept each change individually, click on the small-scale downward arrow that indicates where a change has been made. Clicking on the downwards pointer will crusade the dashed line that displays the type of change made to become solid and assuming. To accept the change, click on the Accept Change icon . This action incorporates the alter into the certificate; it is no longer a marked modify.

To reject each change individually, click on the alter as described above. Next, click on the Reject Change/Delete Comment icon . This stride will delete the modify and revert that item flake of text to the original version.

To delete a comment, click anywhere within the colored brackets and click on the Reject Alter/Delete Annotate icon. This step will delete the annotate and it will no longer appear in the document.

If you prefer, you can too print the review comments with the document. To do this, make sure that yous  take chosen Print Layout from the View menu. Brand sure the comments and track changes are displaying in the format that you want them to display in your printed document. On the file menu, click Print. Under the Impress what list, choose Certificate showing markup, then click OK. This procedure will ensure that the document prints any tracked changes or comments in your document.

Comparison and Merging Documents

If you accept begun to brand changes to a certificate and forgot to ready it to track your changes, you tin can still record the changes that you made using the Compare and Merge Documents control. Or, if a reviewer working on your document has edited it without tracking the changes, you tin compare the edited document with your original to run into what changes were made.

1. Locate and open the certificate that contains the changes that weren't tracked.
2. On the Tools carte, select Compare and Merge Documents. The Compare and Merge Documents dialog box appears.
3. Open the original document (or the document with which yous want to compare changes).
4. Click the Merge downwardly arrow, and and so click Merge into electric current document if you desire to add the changes into this document. By performing this step, deletions and changes from the certificate will be displayed in the current document. If you want to merge the changes into a new document, click on Merge into new document. As information technology implies, this pace will create a new certificate in which all the changes and deletions are marked upward.
   Yous tin reject or accept changes in this merged document equally explained previously.

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Source: https://gps.uml.edu/online/tutorial/word_trackingxp/

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